Overview

Today's session will have three purposes

1. To have you open the MS Word document you created on Wednesday, and prepare it for sending to me.

2. To teach you how to attach documents and send them via e-mail.

3. To begin to introduce you to some of the advanced freatures associated with MS Word.

Last session, you created a word processing document, which was a modification of one of my published abstracts. In today's session, you will re-open that document and review it to make sure that it contains the needed modifications.

To do:

1. Locate your document in the drive or on the floppy disk that you saved it.

2. Open the file and make sure that all of the requested changes were made.

3. Re-save it if you made any additional changes.

One of the benefits of using e-mail is that it provides a way to send files (formatted documents, images, spreadsheets, Powerpoint presentations) from one person to another. In that way, you are not limited to simple e-mail messages in an ACSII format. Those files are called "attachments" in the jargon of computerese.

E-mail handling programs facilitate the process of sending or receiving attachments. Each program gives you the ability to select an "attach document" option, quickly identify the files that are available to transfer, and attach that file. It is also possible to attach files by use of Pine, though the process takes a few more steps.

• The first step involves creating and saving a file to a known location on your computer.
• The second involves transferring that file to your account on Wilkes1.
• The third involves using the attach command on Pine to identify and attach that file.

You will learn how to do these steps, by sending me an attachment of the MS Word file that you just created.

WS_FTP95 is an application on the PCs in COB 108. It will allow you to transfer files between your "local" computer (the PC in front of you) and your remote computer (in this case, the Wilkes1 system).

To do:

1. Make sure that you know the location of the Word file that you just saved.

2. Open the application WS_FTP95.

Note that a dialog box will come up.

3. Type your login in the "User ID" box, and password in the "password" boxes.

Note that two screens will appear. The one on the left contains the files on your local system, while the one on the right contains the files for your wilkes1 account.

It is possible to identify and transfer files between the two.

4. Find and select the MS Word file that you just saved.

5. Press the right arrow that appears in the space between the two windows to transfer the files.

The new file should now appear in your Wilkes1 account (you might have to hit "refresh") to see it.

To do:

1. Log-on to Wilkes1 using the telnet application, as you have before.

2. Type the command "Pine"

3. Select "compose new message"

4. Type a cover note, letting me know that an attachment is coming. Make sure that you list me at kklemow as the recipient.

5. Select Attach by hitting the "control" and "J" keys.

It will ask you to name the file to attach. Since you don't really remember...

6. Type the "control" and "T" keys.

You should see a list of files.

7. Use the arrow keys to select the correct file. Then hit return.

You might see a box that appears that says "Attachment comment" You do not really have to add anything.

8. Hit return

9. Type the "control" and "X" keys to send the message.

It is possible to view files on your Wilkes1 account by using the execute command in WS_FTP95. That will be demonstrated in class.

Last session, we discussed some of the basic features of MS Word, and introduced an assignment designed to give you some practice with using those features.

As you will quickly appreciate, MS Word (like many other current word processing programs) have advanced greatly allowing you to incorporate elements to create complex, richly illustrated documents. Today, we will begin to discuss some of the advanced features. Next week, we will introduce a second assignment in which you will prepare a newsletter that contains the advanced elements.

Some of those more advanced operations include:

adding graphics

adding word art

adding headers with page numbers

using bullets

adding tables

dividing text into columns

using word-wrap

You should realize that these features only being to explore the range of options that are available. The key to becoming proficient with word processing programs like MS Word is to practice with them. Some people prefer to explore on their own, by seeing the effect of pressing buttons or selecting menu items. Other people prefer to read manuals, guides and on-line help to become familiar with the application's capabilities. Indeed, like playing a musical instrument, learning how to use a complex application like Word is not a yes/no type of matter, instead it is a matter of degree of proficiency.

The purpose of this course it to get you part of the way, and to point you in the way toward further study.

Assignment:

An assignment has been created to give you experience using some of the advanced features of MS Word. A description of that assignment is given in this link.

This page posted and maintained by Kenneth M. Klemow, Ph.D., Biology Department, Wilkes University, Wilkes-Barre, PA 18766. (570) 408-4758, kklemow@wilkes.edu.